Effective Date: September, 2, 2025

At Ironblock Adventures we value the trust of our members and guests. This Privacy Policy explains how we collect, use, and protect your information in the context of our tabletop role-playing game (TTRPG) activities, both online and in person.

Information We Collect:

We keep collection to a minimum. The types of information we may collect include (on our Discord):

Basic Contact Info: Name, Discord/online handle, or email (for scheduling games or event coordination).

Optional Profile Info: Preferred pronouns, character sheets, and other game-related contributions you choose to share.

We do not knowingly collect sensitive personal data (e.g., financial info, government IDs).

How We Use Your Information:

Your information is used only to support guild activities:

Organizing and scheduling games.

Maintaining player rosters and campaigns.

Sharing creative materials (character sheets, maps, session notes).

Communicating about guild news and events.

We will never sell your information or use it for marketing outside of guild activities.

Sharing of Information:

We only share information in the following limited ways:

With guild members for the purpose of playing games or coordinating sessions.

With platform providers (e.g., Discord, Roll20, Foundry VTT, D&D Beyond) when you choose to interact through those services.

When required by law, if ever applicable.

Data Storage & Retention:

We store player information only as long as it is relevant to ongoing campaigns or guild membership.

Game materials may be archived for creative purposes (campaign logs, maps, etc.), but you can request removal of your contributions.

Online platforms (e.g., Discord, Google Drive) may have their own retention policies outside our control.

Your Rights:

As a guild member, you can:

Ask to see what personal info we have about you.

Request corrections or removal of your information.

Opt out of being listed in campaign rosters or archives.

Security:

We make reasonable efforts to keep information safe (e.g., limiting admin access, using secure platforms). However, since this is a casual guild, we cannot guarantee perfect security. Please avoid sharing sensitive personal data in guild spaces.

Third-Party Platforms:

Our guild may use third-party platforms like Discord, Roll20, Foundry VTT, D&D Beyond, or Google Drive. Each has its own privacy policies. We encourage you to review them when participating in guild activities.

Updates:

We may update this policy to reflect changes in how the guild operates. Updates will be shared with members through our usual communication channels.Modified

Contact: (modified January 31, 2026)

If you have questions about this Privacy Policy, or wish to exercise your rights, please reach out to the guild organizer at:
steve@ironblockadventures.com